This option allows you to search for folios of all in house guests.
Choose the Folios option in the Financial menu.
Press [SHIFT] + [F12] on your keyboard.
You can query for in house guests by different search criteria, they are all self explanatory. Choose [OK] after you have entered your search criteria. The system will display a list with reservations that meet all the entered criteria.
Item |
Description |
Description of the available options |
|
Room |
Enter a room number for which the reservation was created |
Guest |
Enter a (part of a) guest surname under which the reservation was created |
Group |
Enter a (part of a) group name |
Departure |
Enter a departure date |
Company |
Enter a (part of a) company name under which the reservation was created |
Travel agent |
Enter a (part of an) agent name under which the reservation was created |
Include checked out rooms |
If activated checked out reservations will be displayed as well |
Pre check out requests |
If activated only reservations marked for pre check out will be displayed as well (IHG App) |
|
|
Search |
Click this button to search for the entered criteria |
Close |
Click this button to close the window. |
Item |
Description |
Description of the available options |
|
Edit |
To edit a selected reservation |
Folios |
To access the folios of a selected reservation |
Zero Balance Check Out |
To check out selected reservation with balance zero without having to access the folios |
Messages |
To access messages of a reservation or to enter new ones. |
Enroll |
To enroll a new member |
Pre Check Out |
To check out a reservation marked for Pre Check Out (IHG App) |
The following options can be reached through the context (right click) menu, while some options can also be activated with a button.
Item |
Description |
Description of the available options |
|
Edit |
To edit the selected reservation. |
Zero Balance Check Out |
To check out selected reservation with balance zero without having to access the folios |
Undo |
To undo a check in or a check out |
Folios |
To access the folios of a selected reservation |
Contacts |
To access the contacts of a reservation: Guest, company or travel agent |
Log |
To display the history of changes from the selected reservation. |
Interfaces |
To open the interface screen to open or close certain interfaces |
Messages |
To access messages of a reservation or to enter new ones. |
Wake ups |
To access wake up calls (only with phone interface active) |
Documents |
To access previously written confirmation documents |
Actions |
To access the actions for this reservation or to create a new one |
Restore columns |
Restores the columns of the screen to the default |
The caption
of the in folio list displays the total number of in house reservations
matching your search criteria. Click on a column header (e.g. Arrival,
Departure) to sort the found reservations by the selected column
header.