The room rack is a graphical overview of all rooms and reservations.
Rooms without a reservation are displayed without a name.
Rooms with a reservation are displayed with the name of the (main) guest.
Reservations to which no room has been assigned, are displayed per room type at the end of the list.
Out of order rooms are indicated with a yellow block with an "OOO" indication and the out of order reason.
Choose the Room Rack option in the Reservations menu.
Press [ALT] + [F6] on your keyboard.
Item |
Description |
Description of the available options |
|
Date |
Enter the start date from which you would like to view the room rack (default is Brilliants business date).
|
Days |
Enter the number of days for which you would like to see the room plan (default is seven days). |
Room types |
Leave blank if you would like to display all rooms. Enter one or more room type codes, separated by a comma, to display rooms of the specified type. |
Rooms |
Leave blank if you would like to display all rooms. Enter one or more room numbers, separated by a comma, to display the specified rooms |
Floors |
Leave blank if you would like to display all floors. Enter one or more floors, separated by a comma, to display the specified floors. |
Display small columns |
This will enable you to see a period of 90 days in the room plan. |
Display legend |
Will display the explanation of colours and icons at the bottom of the screen. |
Search |
Click here to start the search |
Close |
Click this button to close the window. |
The following options can be reached through the context (right click) menu, while some options can also be activated with a button.
Item |
Description |
Description of the available options |
|
Cut |
To move a reservation to another room. The reservation name will be displayed in italics to indicate the room move has been initiated. |
Paste |
To paste the previously 'cut' reservation into the selected room. |
Send to back |
In case of multiple reservations on a room/room type the reservation displayed on the top will be moved to the bottom. |
Bring to front |
In case of multiple reservations on a room/room type the reservation from the bottom will be moved to the top and be displayed |
|
|
New |
To create a new reservation |
Edit |
To edit the selected reservation. |
Copy |
To create new reservation with a the same details as the selected reservation. |
|
|
Cancel |
To cancel a reservation |
Delete |
To set the status of the selected reservation to DEL (deleted). |
Check in |
To check in a reservation |
Undo |
To undo a check in, a cancellation or a deletion. A check out can only be undone in F8 or F12 window. |
|
|
Folios |
To open the folios of a reservation |
Contacts |
To access the contacts of a reservation: Guest, company or travel agent |
|
|
Log |
To display the history of changes from the selected reservation. |
Interfaces |
To open the interface screen to open or close certain interfaces |
Messages |
To access messages of a reservation or to enter new ones. |
Wake ups |
To access wake up calls (only with phone interface active) |
|
|
Documents |
To access previously written confirmation documents |
Actions |
To access the actions for this reservation or to create a new one |
The legend can be activated by the tick box "Display legend"
Item |
Description |
Description of the available options |
|
Room statuses |
The colored circles indicate the room status |
Unassigned |
Here reservations will be displayed which do not have a room assigned to yet. These usually are multiple reservations (little red triangle in the right top corner of the reservation). |
Out of order |
Indicates the room status Out Of Order |
Out of service |
Indicates the room status Out Of Service |
Clean |
Indicates the room status clean |
Dirty |
Indicates the room status dirty |
|
|
Reservation statuses |
The color of the reservations indicate the reservation status |
4PM/6PM |
4PM/6PM reservation |
Assigned |
Indicates the room has been assigned fixed to this reservation. The reservation cannot be moved as long as the reservation has the status "assigned" ASG. |
Definite |
DEF "guaranteed" reservation |
Checked in |
Checked in reservation |
Option |
Optional reservation |
Waiting list |
Reservation on waiting list (will not be deducted from availability) |
Tentative |
Tentative reservation |
Checked out |
Checked out reservation |
Out Of Order |
Room is out of order |
Multiple reserv. |
Indicates the room (-type) has several reservations for that day |
Day use |
Indicates a day use reservation |
Blocked |
In case of linked rooms this indicates that the room is not available. |
You may move around by either pressing the [PageUp], [PageDown] and [Arrow] keys on your key board or by clicking your mouse on another spot.
The guest name of the first reservation is displayed in case multiple reservations are assigned to the same room. A little triangle in the top right corner indicates that there are more reservations for that room.
You can send the first reservation to the back [CTRL] + [B] to display the next reservation for that room.
You can bring other reservations to the front [CTRL] + [F] to display another reservation for that room.
To give a room change, you can
Drag and drop a reservation to another room.
Select a reservation, choose Cut [CTRL] + [X], select another room then choose Paste [CTRL] + [V].
Choose [Edit] to open the reservation window, then change the room number.
The display always starts
a day earlier: when entering today's date you can see yesterday
as well to be able to determine today's departures