Allocate Payments

Unallocated payments are not linked to any folio. Use the allocate option to link unallocated payments to a folio. They are listed in the account receivables folio pane with the text PrePaid.

To correct an unallocated payment post an unallocated payment with a negative amount. Then it is possible to reconcile these two payments.

From PMPRO version 10.2.144.1191 it is not possible anymore to allocate an adjustment of an unallocated payment to any folio. They can be used to [Reconcile] only.

To allocate payments

• Open the account receivables window.

• To allocate to a single folio

  There are several ways to allocate prepaid amount.

  • Select the unallocated payment and choose [Allocate], enter the folio number (incl. leading zeros) of the folio to which the payment must be allocated and choose [OK].

  • Select the unallocated payment and the unpaid folio from the folio pane. Choose [Allocate], answer the control question with [Yes]. [No] will abort the allocation. Print a receipt if required.

• To allocate to multiple folios

  Select(To select multiple folios: hold the [CTRL] key and click each folio you would like to select. To select a range: hold the [SHIFT] key and click the first and last folio in the range.) the unallocated payment and all folios to which the prepaid amount must be allocated. Then choose [Allocate]. Confirm that you would like to allocate the prepaid amount to all selected folios.

   

Amadeus - PMPRO only allocates the amount that is needed when you allocate a payment to an invoice with a lower amount than the unallocated payment. The rest remains unallocated.