Account Receivables

The optional account receivable module is used to create and monitor outstanding invoices of your receivables (also referred to as city ledgers).

How to get here?

Click the Account Receivables button (displayed above).
Choose the Account Receivables option in the Financial menu.

Note This option is only available when the account receivable module has been installed.

Account pane

This is the top most pane. It displays the account details such as the number, company name, the account type, the status and the current balance. The following options can be reached through the context (right click) menu and/or some options can also be activated with a button.

Query options

Choose [Search] after you have entered your search criteria. The system will display a list with accounts that meet all the entered criteria.

Item	Description
Description of the query options in the account pane
Account number	Enter a range of account numbers to be displayed. Leave blank for all accounts
Folio number	Enter a range of folio numbers. Leave blank to search folios of all accounts.
Include History	To toggle the display of history folio's (paid folio's)
Company	Enter a (part of a) company name to search for accounts
Contact	Enter a (part of a) last name to search for accounts
User defined field 1	Enter the required content of user defined field 1
User defined field 2	Enter the required content of user defined field 2
Include History	Activate this option to display folio's that have been paid in the history (cannot be amended).
Include inactive accounts	Activate to show inactive accounts as well.
Search	Click this button to search for the entered criteria
Close	Click this button to close the window.

Available icons

Item	Description
Description of the available icons in the account pane
New	Choose [New] to add a new account.
Edit	Choose [Edit] to change the details of the selected account.
Delete	Choose [Delete] to delete the selected account.
Aging	Choose [Aging] to display a folio aging list of the selected account. The aging list displays the balance per configured aging categories.
Statement	Choose [Statement] to print a statement for the selected account.
Statement (selected invoices)	Choose [Statement (selected invoices)] to print a statement for the selected invoices for selected account. You can select the invoices in the folio pane.
Actions	Choose [Actions] to create / edit / complete actions for yourself or your colleagues for this account.

Right mouse click options

Item	Description
Description of the right mouse click options in the account pane
New	Choose [New] to add a new account.
Edit	Choose [Edit] to change the details of the selected account.
Delete	Choose [Delete] to delete the selected account.
Statement	Choose [Statement] to print a statement for the selected account.
Aging	Choose [Aging] to display a folio aging list of the selected account. The aging list displays the balance per configured aging categories.
Actions	Choose [Actions] to create / edit / complete actions for yourself or your colleagues for this account.
Restore columns	Restores the columns of the screen to the default

Folio pane

This is the lower left pane. It displays all folios if the account you have selected in the account pane. It displays the folio number, date amount and balance. Paid folios are listed at the end. The display is divided into Folio's and History (if include history is activated).

Item	Description
Description of the button options in the folio pane
Pay	Choose [Pay] to post a received payment to the selected folio.
Reconcile	To reconcile to folios, one in minus and one in plus. The credit amount may not be higher than the debit amount.
Export	To export the folio as pdf-file and send it via email.
Summary	To close several open folios, create a new folio with the balance. Useful if you have a monthly bill for a company and you are to send only one invoice per month.

The following options can be reached through the context (right click) menu and/or some options can also be activated with a button..

Item	Description
Description of the right mouse click options in the folio pane
Transfer	Choose [Transfer] the transfer the select folio to another account.
Dispute	Choose [Dispute] to toggle the dispute flag of the selected folio.
Pay	Choose [Pay] to post a received payment to the selected folio.
Print	Choose [Print] to print the selected folio.
Preview	Choose [Preview] to preview the selected folio.
Folio style	Choose [Folio style] to choose a different print style of the folio
Restore columns	Restores the columns of the screen to the default

Postings pane

This is the lower right pane. It displays all charges and adjustments that are made to the selected folio. The following options can be reached through the context (right click) menu and/or some options can also be activated with a button.

Item	Description
Description of the button options in the postings pane
Allocate	Choose [Allocate] to allocate the selected unallocated payment to a folio. It is also possible to select an unallocated payment and several unpaid folios.
Edit	Choose [Edit] to change the details of the selected posting. Only today's posting can be changed.

Item	Description
Description of the right mouse click options in the postings pane
Allocate	To allocate a folio to an unallocated payment. It is also possible to select an unallocated payment and several unpaid folios.
Edit	To edit a payment posted on the same hotel date. This way a correction can be executed.
Transfer
Adjust	Choose [Adjust] to post an adjustment to the selected folio. Please note: This adjustment does not mirror back into PMPRO! It will not appear in Journal products or Hist. Journal Products!
Print receipt	Choose [Print receipt] to print the receipt of the selected payment.
Restore columns	Restores the columns of the screen to the default