Billing Instruction Definition

Folio instructions (also referred to as billing instructions or charge routing) are used to automatically transfer charges from one guest folio to another. In each reservation you can specify your own or use a pre-defined instruction.

Tip Pre-define folio instructions for product combinations which are often used. This allows you to select this instruction in a reservation without having to specify it over and over again.

How to get here?

Choose Billing Instruction from the Setup » Reservations menu.

Item	Description
Description of the available options
New	Click here to add a new record
Edit	Click this button to change the details of the selected record
Delete	Click this button to delete the selected record. Note that you cannot delete a record that is in use.

Detailed description

Item

Description

Description of the available fields

Code

numeric or alpha numeric code of up to 3 characters.

Warning! Although it is possible to use a numeric code, it is recommended to only use alpha numeric codes to be able to distinguish instruction codes from Products. If a numeric instruction code also exists as a product, the defined instruction code will be used rather then the product!

Description

A description of up to 25 characters that can be entered in multiple languages. The description can be printed on reports.

Articles

Specify the products that have to be charges to another Folio if this instruction code is being used. The following formats are allowed:

Product entry	Result
100,200,300	Product 100, 200 and 300 will be transferred to the other Folio
100-300	Product range 100 to 300 will be transferred to the other Folio

Tip. Defined Folio Instructions can be printed from the Reports » System menu.

Allowed syntaxes

*	To transfer all charges.
100,200,300	Product numbers separated with a comma (","). Only specified products are transferred.
100-200	Product range: numbers separated with a dash ("-"). All Products from-to are transferred.
100,300-600	Combination of 1 and 2
*/100,200	All except Products after the slash ("/")
*/100-300	All except Product range after the slash ("/")
Predefined	All products specified in the predefined instruction will be transferred.
*/Predefined	All products except the products specified in the predefined instruction will be transferred.
100-200,300-400	Two different ranges of Products separated by a comma

Disallowed syntaxes

Never use the syntaxes below. The instruction will not be recognized and maybe only a part or even some wrong Product ranges may be used.

100-300,600
*/100-300,600
100,Predefined
Predefined,100
*/100,Predefined