Assign Rooms

The Assign Rooms option can be used to quickly pre-assign rooms to multiple reservations. You may assign rooms to all reservations with a given arrival date or room type or reservations belonging to a specific group

How to get here?

Choose the Assign Rooms option in the Reservations menu.

Tip You can also use the room number availability to assign a room to a single reservation prior to or during check-in.

Available options

Item	Description
Description of the available options
Arrival	Enter the arrival date from which you would like to view the room rack (default is Brilliants business date).
Group	Enter a (part of a) group name
Room type	Select a room type
Include assigned rooms	Displays also reservations with a room number allocated to them
Only reservations with room features	Displays only reservations with a room feature selected in them

Search	Click here to start the search
Close	Click this button to close the window.

Room type	Displays only rooms of the room type selected here
Floor	Displays only rooms of the floor selected here
Section	Displays only rooms of the section selected here
Clean rooms first	If activated the clean rooms are displayed first, rooms not cleaned yet are displayed at the bottom
Room Feature 1	Only rooms are displayed that match the selected feature
Room Feature 2	Only rooms are displayed that match the selected feature
Room Feature 3	Only rooms are displayed that match the selected feature

Edit	Edits the selected reservation
Guest	Edits the main contact of the selected reservation
Auto	Allocates automatically available rooms to the reservation, also taking the feature requests into account This option allows you to quickly assign rooms to all found reservations. Available rooms will be assigned in sequence and room number order, meaning that rooms with the lowest room number will be assigned first (if rooms are available). Please note that available rooms are allocated when you automatically assign rooms, i.e. the previous guest may not have departed yet. Also, if you always assign rooms automatically, rooms with a low room numbers will be occupied most and rooms with a high number will be occupied least.

More information

How to assign rooms?
Follow the next steps to assign rooms:
1. Enter the search criteria to find reservations to which you would like to assign rooms.
2. In the left pane, select the reservation to which you would like to assign a room.
3. Amadeus - PMPRO displays the special requests and remarks which are specified in the selected reservation.
4. Special request which are in use as room features are displayed in the right pane and used to search for a room with that feature.
5. Select a room and press [Enter] or double click a room to assign it to the selected reservation.
Amadeus - PMPRO does not find any available room, what do I do?
Do one or more of the following in case Amadeus - PMPRO does not find any available room for the selected reservation
1. Remove the entry in one or more of the Feature 1...3 fields in the right pane to see if you have a room available without the requested feature.
2. Select a different room type
3. Find out if the hotel is over booked if there are still no available rooms