Available Rooms

The room number availability displays the available room numbers on a given date. You are also able to search for room numbers based on specific room features. During check-in, the room availability is used to assign a free room.

The room availability displays unassigned room numbers, not the number of rooms you have available on a given date. In other words: if the room availability displays five unassigned rooms, it does not necessarily mean that you have five rooms available. You may have reservations to which no rooms have been assigned yet. You should use the Availability, Available Room Types or Available Rates to see how many rooms are available.

How to get here?

Click the Available Rooms button (displayed above).
Choose the Available Rooms option in the Availability menu.
Press [SHIFT] + [F2] on your keyboard.
The room availability is also displayed when you choose to [Check-in] an arrival that does not have a room number assigned yet.

Available options

Choose [Search] to display the room availability according to your input using one of the following search fields:

Field	Description	Note
Arrival	Enter the arrival date for which you would like to view the available rooms.	This field is automatically filled in when you assign a room to a reservation.
Nights	Enter the number of nights for which you would like to view the available rooms.	This field is automatically filled in when you assign a room to a reservation.
Departure	The departure date is automatically filled in when you specify the number of nights you want to view the availability for.	The field is automatically filled in when you assign a room to a reservation.
Room type	Select the room type for which you would like to view the available rooms. Leave blank to display all available rooms.	This field is automatically filled in when you assign a room to a reservation.
Features 1-3	Select one or more room features to view all available rooms with the selected features. These fields may be updated automatically in case you select a reservation which contains specified features.	Amadeus - PMPRO may indicate that there are no rooms available in case one or more features are specified. Remove one or more features to see if you have other rooms (without the requested features) available.
Clean rooms first	This option is enabled by default to display clean rooms above dirty rooms. If you disable this option, available rooms will be displayed in room number order.
Include occupied rooms	This option is disabled by default to view vacant rooms only. Enable this option to display rooms that are occupied as well as vacant rooms.
Search	Click this button to search for a record that meets the entered criteria.
To Tablet	Click this button to transfer the available rooms to a tablet to show the customer.
Close	Click this button to close the window.

More information

The room availability screen is also used to assign a room prior to or during check-in, as well as to perform a room change.

To assign a room prior to check-in
- Either: Retrieve the reservation to which you would like to assign a room using Reservations Query. Highlight that reservation in the reservations list and open the room number availability.
- Or: Retrieve the reservation to which you would like to assign a room using Reservations Query and choose [Edit]. Go to the room number field. Click the arrow down key to open the room number availability. You may also double-click on one of the available rooms displayed in the snapshot, or type the number of an available room. Using the snapshot or typing the number does not consider specified room features!
- Or: Use the assign rooms option from the Reservations menu to assign rooms to multiple reservations.
The room number availability uses the reservation details to display the rooms that are available for that reservation. Select or de-select one or more room features to limit or expand the number of available rooms.
To assign a room during check-in

Retrieve the reservation you would like to check in using Reservations Query. Highlight that reservation in the reservation list and choose [Check-in]. The room number availability will be displayed in case no room has been assigned to the reservation yet.