Financial Department Configuration

Financial departments can be used to track generated revenue by department. In back office systems this is often referred to as 'revenue centers' or 'cost centers'. You can also do this with PMPRO, allowing you for example to track how much breakfast was included in room rates, or sold separately in the restaurant or bar.

Starting to use financial departments involves not only creating the department codes, it also involves a reconfiguration of all products, rate code splittings, banqueting items, leisure activities, the point of sale etc.

Financial departments must be enable in Setup, parameters, financial tab

How to get here?

Choose Financial Departments from the Setup » Financial menu.

Item	Description
Description of the available options
Close	Click this button to close the window.
Edit	Click this button to change the details of the selected record.
New	Click this button to add a new record.
Delete	Click this button to delete the selected record. Note that you cannot delete a record that is in use.

Detailed description

Item	Description
Description of the available fields
Department Number	A numerical field of up to 4 characters (1-9999). The department number must be unique and is used to attach the department to a product. The number is also used for reports. The number cannot be changed after the financial department has been saved.
Description	A description of up to 25 characters. The description is used to select a financial department when manually posting a product on a bill. The description can also be printed on reports. Enter the description field and press the arrow down key on the key board to enter the description in multiple languages.
Export Rev. code	A numeric or alpha-numeric code of up to 10 characters. This setting is used by financial export modules to exports figures into your accounting systems.
OK	Saves and closes the screen
Cancel	Closes the screen without saving

Tip. Defined financial departments can be printed from the Reports » System menu.

None: none of previous postings will be adjusted to the change
Matching original values: only postings matching the original values will be adjusted (keep in mind that you can change this later when you add additional financial departments)
All: all previous postings will be adjusted

2.) After the creation of the financial departments you will have to enter all the departments into the split articles of all rate revenue breakdowns.
Via Setup, Reservations, Rate Revenue Breakdowns

Answer the question regarding the update of previous rate code postings with the financial department as appropriate.

3.) After the creation of the financial departments you will have to enter all the departments into the banqueting items

Via Setup, Conference, Banquet items

Answer the question regarding the update of previous banquet item postings with the financial department as appropriate.

4.) After the creation of the financial departments you will have to enter all the departments into the leisure activities

Via Setup, Leisure, Leisure activities

Answer the question regarding the update of previous Leisure activity postings with the financial department as appropriate.

5.) After the creation of the financial departments you will have to enter all the departments into Amadeus - PMPRO | POS+ Manager

Via File, Setup tables, System, Preferences, Front office tab,
activate 'Front Office financial Departments' IF APPROPRIATE!
This will require to change the transfer article in EVERY article MANUALLY!

It is possible to keep the old transfer system, but that will not mirror the financial departments!