Banqueting Items

Banqueting items represent the products and services you offer to your guest. To plan every aspect of your conference and banqueting reservations, you can add any number of banqueting items to the banqueting section of a reservation. A detailed configuration example of banqueting items is provided on the Banqueting Configuration page.

How to get here?

Choose Banqueting Items from the Setup » Conference menu.

Detailed description

Item	Description
Description of the available options
Search	Click this button to search for a record that meets the entered criteria.
Close	Click this button to close the window.
Edit	Click this button to change the details of the selected record.
New	Click this button to add a new record.
Copy	Click this button to copy the selected record.
Delete	Click this button to delete the selected record. Note that you cannot delete a record that is in use.
Restore Columns	Right click in the list and choose this option from the menu to restore the column order and size to the default settings.

Field description

Field	Description
Description	A description of up to 75 characters that can be entered in multiple languages. The description can be printed on internal reports such as banqueting sheets.
External description	A description of up to 200 characters that can be entered in multiple languages. The description can be printed on confirmation letters.
Category	Select the banqueting category to which this item belongs. The category determines on which tab page the item will be displayed in the banqueting section of a reservation. It also determined where the item will be printed on confirmation letters.
Subcategory	Select the banqueting subcategory to which this item belongs. You can only select from subcategories that are linked to category you selected in the previous field.
Item group	Select the banqueting item group to which this item belongs. You can only select from item groups that are linked to subcategory you selected in the previous field.
Article	Select the product that you would like the revenue of the banqueting item to be posted on.
Financial department	If you work with financial departments, you can select the department would like the revenue of the banqueting item to be posted on.
Price	Enter the price of the item. This is a default price which can be changed when you add the item to a reservation.
Price calculation	Select one of the following price calculation options to indicate how the entered price should be calculated: per adult per child, per age category per day part per hour per person per unit The most commonly used methods are per person (e.g. food) and per unit (e.g. equipment). These options are recommended if you would like to use the item in banqueting blocks or banqueting packages.
Responsible departments	Click the ... button and tick the departments that are responsible for organizing and delivering this item, for example: kitchen or maintenance. This is a default selection which can be changed when you add the item to a reservation. The setting is then used to print "to do" lists for each department.
Capacity	Enter the capacity of the item if you would like to keep track of it's availability via the available Resources screen. Leave blank for items that do not hold any availability.
Start/end time	Enter a start and end time. This is a default time which can be changed when you add the item to a reservation. Use this when the item is for example only available between certain times, such as lunch.
Confirm	Tick this box in case the item should be printed on confirmation letters. This is a default selection which can be changed when you add the item to a reservation.
Calculate & post	Tick this box in case this item should be charged to the guest's folio at check-in. This is a default selection which can be changed when you add the item to a reservation.