Products

Item

Description

Description of the available options

Close

Click this button to close the window.

Edit

Click this button to change the details of the selected record.

New

Click this button to add a new record.

Copy

Click this button to copy the selected record.

Search

Click this button to delete the selected record. Note that you cannot delete a record that is in use.

Delete

Click this button to delete the selected record. Note that you cannot delete a record that is in use.

Key

Click this button to change the product number of the selected product. This option can also be used to merge two products into one

Amadeus - PMPRO automatically updates all references if the product has already been used

Description of the available fields

Number

Unique numeric code of 4 characters (1-9999)

For logical financial reporting and to make system maintenance easier, it is recommended to define products in the same sequence as you have defined product groups and subgroups.

Inactive

Activate if not in use anymore. Please keep in mind that the article can still be used by users with the user right to post an inactive article.

Description

A description of up to 25 characters. The description can be printed on reports and folios.

A folio can be printed in the language of your guest. Therefore, click onto the three dots icon to enter the description in multiple languages.

Price

 A numeric field to specify the unit price of the product. This price is the default used when posting the product on a guest folio. You may change the price during posting if you wish.

• The unit price must be entered as a net or gross price, depending on the tax configuration on the Financial tab page in the Preferences.

• The price can be entered with or without decimals. The number of decimals can be configured on the System tab page in the Preferences.

Product type

Each product type provides different functionality and determines how product charges must be calculated. You may choose between:

• Standard

  Charges on standard products are calculated as normal revenue.

   

• Paid out

  Charges on paid out products are not calculated in the revenue. A paid out charge will increase the balance of the guest's folio, but decrease the cash total of the active cashier. The product type 'Paid out' is commonly used to pay a taxi for an arriving guest or to "borrow" coins to buy cigarettes from a machine.

  Instead of using paid out products, you can also post a negative payment on the guest's folio to register a paid out.

• Internal

  Charges on internal products are not calculated in the revenue. Examples of when internal products are used are:

  • To post an opening balance on a guest's folio if you just switched Property Management Systems. You need to use an internal article to post an opening balance to prevent the revenue being registered twice.

  • To post room charges from an interfaced Point Of Sale (POS) system (other than Amadeus - PMPRO POS+). You need to use an internal article to prevent the revenue being registered twice - in the POS and in the PMS.

• Gift certificate

  Use this product type for all gift certificate products. Charges on products with the gift certificate article type are not calculated in the revenue. If you post such an article, Amadeus - PMPRO will print a gift certificate that can be used at a later date to pay a bill. Amadeus - PMPRO will keep a separate ledger for gift certificates.

   

Printer Grouping

Select one of the defined printer groups if you would like to be able to replace the default product description with the description of the printer group.

VAT Group

Specify which tax group should be used to calculate the tax amount for this product. If your system is configured to also work with a secondary tax you can also specify a second tax group.

Press [Tab] on your keyboard in the empty field to retrieve a list with all defined tax groups.

Main Group

Specify the product group to which this product belongs.

Press [Tab] on your keyboard in the empty field to retrieve a list with all defined product groups.

You must use product group 1 (one) for all room revenue products. The total revenue of product group 1 will be used to calculate the average room revenue.

You may change the product group at any time. However, changing the product group does not automatically update past statistical figures on the manager report. It will therefore no longer be possible to compare reports.

Subgroup

Specify the product subgroup to which this product belongs.

Press [Tab] on your keyboard in the empty field to retrieve a list with all defined product groups.

Stock Control

Stock Control

Activate if you want to have this item in the Amadeus PMPRO stock control

Current Stock

Enter the current stock

Add

Enter the items delivered to raise the stock

Minimum Stock

Enter the minimum stock

Forecasting

Forecast Group

Select the forecast group code that you would like the product to belong to.

If you enter a wrong code the system will show a list with all defined forecast groups.

Forecast Offset

Day when the charged article is to be calculated

This way the breakfast will appear on the breakfast report for the next day, even though it was posted the previous night.

Gift Certificate

Layout

Enter the file name of the certificate report you use (see above), e.g. voucherx.frx.

This will be used to print the voucher on posting this product

Expires After

Enter the number of days/months after which the gift certificate will expire. Whether the expiration is in days or months can be specified in the Financial tab page in the Preferences: 'Voucher expiration is in months'.

Other

Check if article is returned at checkout

Tick this box if you would like the system to generate an auto message inquiring if the product has been returned when checking out a guest. The auto message can only be generated when the box is ticked and the product has been posted on the guest's folio.

Account Nr.

A numeric or alpha-numeric code of up to 10 characters. This field is used to specify the account number of the product in external accounting software. The account number is then used to export financial figures, which can be imported in an accounting system.

Department

A numeric field of up to 3 characters. You may or may not enter the number of the financial department you would like the product's revenue to go to.

• Leave the field empty and do not tick the 'Fixed' box: every time you post this product you must select a financial department.

• Enter the department number and do not tick the 'Fixed' box: the department is selected by default when posting the product however, you may still change the department. This option is more commonly used for food and beverage articles.

• Enter the department number and tick the 'Fixed' box: the department is selected by default when posting the product and cannot be changed. This option is more commonly used for room charge articles.

Enter any number four times to retrieve a list of all defined departments.

Availability

A numeric field of up to 6 characters. Enter the maximum availability of the product to keep track of its availability.

Supplem. required

Tick this box if you would like a custom text to be entered always when posting the product on a guest's folio.

User 1-3

Up to three user fields are available for additional functionality.

CRS Booking Type

Use this field to specify how the product is being sold on the RezExchange booking engine.

• Blank (not specified): the product is not sold on RezExchange.

• Nightly: the product is sold for a date range and will be charged for every night of the stay. Use this to allow guests to add for example breakfast to their reservation.

• Once: the product is sold for a single date and will be charged for that date only. Use this to allow guests to add for example a fruit basket or a bottle of wine to their reservation.

Publish on CRS

Activate this field if you would like to sell this product as an extra on the RezExchange booking engine.

OK

Saves and closes the screen

Cancel

Closes the screen without saving