See Also

Amadeus PM PRO Configuration

Before you can start making reservations, the system must be configured for your property. You have to define available room types, rooms, rates and so on. In other words, your property must be re-built within the system. For certain steps during the configuration you need codes that have to be defined prior to that step. To specify the available room numbers for example, you need to indicate the room types. Room types must therefore be configured prior to the room numbers.

It is recommended to follow the configuration steps in the order mentioned below. Steps marked with an asterisk (*) may be added at any time. You need a separate licence or interface for steps marked with a number sign (#). Steps marked with a question mark (?) are only necessary if you would like to use that Amadeus - PMPRO feature.

1) General

• Languages you would like to use for letters and Folio printing

• Cashier codes for end of shift and financial reporting

• Departments you would like to use to assign actions to and for the banqueting module, if used *

• User groups and rights *

• Users allowed to use the system *

2) Financial

• Tax/VAT definition: Tax or VAT codes and percentages

• Product groups for financial reporting

• Product subgroups for financial reporting

• Product print grouping codes used to overwrite the default product description on the bill *?

• Forecast groups to calculate and print (restaurant) forecasts such as breakfast and dinner forecasts *?

• Products: create products to charge and post revenue

• Pay method groups for financial reporting

• Pay method definition to settle folios

• Credit Card ranges

• Financial period definition for statistical and financial reporting (if different from the standard calendar year)*?

• A/R Account types #

• Budgets *?

• Travel agent commissions #

• House accounts *?

3) Reservations

• Available room types

• Features or special requests that are applicable to your rooms

• All available room numbers

• Source codes for statistical purposes *?

• Market codes for statistical purposes *?

• Channels for statistical purposes *?

• Denial reasons for statistical purposes *?

• Seasons *?

• Rate tiers *?

• Rate revenue breakdown split

• Rate codes (first specify the child categories in Preferences > Reservations, if applicable!)

• Rate restrictions *?

• Folio instructions *?

• Discount codes *?

4) Room Management

• Housekeeping statuses such as Vacant Dirty, Occupied Clean

• Maintenance reasons for out of order and out of service rooms *

5) Conference

• Conference statuses for the different room set ups *?

• Banqueting categories, such as Food, Beverage and Equipment #

• Banqueting items to charge and post revenue #

• Banqueting packages to quick-post different charges #*?

• Menu's for the predefined menus #*?

6) Leisure#

• Opening times

• Location types

• Locations

• Activities

• Activities per location

• Activity rates

• Leisure packages

7) Contacts

• Contact groups to group various contacts *?

• Corporate accounts to register and view all revenues of local branches as one *?

• ID Types

• Member levels for a guest loyalty program *?

• VIP Statuses *?

• Mailing codes *?

• Action types *?

• Country codes (pre-configured!)*

• States and provinces (pre-configured!)*

• Title codes (pre-configured!)*

8) Reports & Letters

• Run the Format Report Forms function

• Create batch codes and add reports to the batch(es) *?

• Check the standard confirmation letters and edit or create new ones where needed *

9) Preferences

• Check all preference settings

• Configure the Compress preferences

When you have completed the full configuration, you will need to make a backup of the system to ensure there is an empty shell of the full configuration that can be used for support. Use the Copy & Compress function to create this backup.